2015 Annual Optometric CE Meeting

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Join your colleagues and friends in Dallas, TX for our 6th year of continuing education.  We listened to your feeback and have made this year better than ever:

 More topics than ever - 14 COPE-approved hours in all

 

  • Convenient location - close to the airport for easy access with complimentary airport shuttle
  • Great Value - group rate of only $99/night at the DFW Airport Marriott South
  • Reception - Breakfast - Lunch included
  • Early-bird Discount through December 31st!

 

 

 

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When Insurance and Pharmacies Compromise Patient Care

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by Gary S. Litman, OD, FAAO

I practice full scope optometry with an emphasis on medical eye care. Since the beginning of 2014 and increasingly getting worse, I have experienced a growing number of denials for branded prescriptions. This has compromised my ability to treat patients with the most effective medications. I have been waiting for organized optometry to address this issue, but so far I have not observed any discussion.

I stay up-to-date on the newest and most effective treatments via medications and technology. On every front, we are seeing a push for optometrists to become more medically oriented. My concern is that insurers and pharmacies are preventing me from prescribing these new, more effective medications.

In recent months, in every category of ophthalmic drugs I E-Prescribe, I receive a significant number of denied branded drugs with a recommendation for generics or OTC drugs. I have observed on occasion, pharmacies substituting generics for branded drugs without my consent. I have observed patients who have the same insurance for the previous two years and have been taking specific branded drugs effectively get denials and a request for prior authorization. Most of these drug denials are

Weigh the Benefits and Costs before Joining any Maintenance of Certification Program

By Dr. Janet Carter

With the introduction of a program of optometric board certification by the National Board of Examiners in Optometry late last year, there are now several viable choices for those who wish to pursue certification in general optometry. But before making a decision to apply for a program, the practitioner must first determine if formal board certification is something they wish to accomplish. Board Certification in general optometry is entirely voluntary. There are currently no third-party payers that require certification of their optometric providers, no requirement for such to participate in plans offered through the Affordable Care Act ("Obamacare"), and no indication that Medicare will require board certification of optometrists in the foreseeable future. It is true that employers, hospitals, and the like may use certification as part of their determination of admitting privileges and/or salary. Perhaps more importantly, participation in the "Maintenance of Certification" (MOC) aspect of board certification represents an ongoing commitment by the practitioner to lifelong learning and to keep up with technological and scientific developments in the profession.

The practitioner must also distinguish between programs that certify optometrists in general clinical optometry and sub-specialty certification. In Medicine, the board certification system came into existence because physicians graduate with a degree that gives them broad eligibility to practice a wide variety of specialties, regardless of their actual training. The MD board certification helps to insure that they have had sufficient training and education in their chosen specialty area. Optometrists, on the other hand,

Surviving Common and Costly Audits

by Robert Rebello, President, EyeCor Nteon
reprinted by permission


All of the insurance companies have significantly increased their audits. One of the major reasons is the average penalty for a negative insurance audit is between $100,000 and $200,000! When you do the math, with only ten audits, they make $1,500,000! With the number of practices the insurance companies audit, this results in more money than can be obtained in fee cuts!


To ensure an increase in their audits, the companies have increased the number of auditors. Some audits are random and others are a result of information provided by the practice through a request for records. Some insurance companies schedule audits in advance. Others conduct surprise audits.


Nteon Practice Consultants, performs "pre-audits" for practices across the country. A "pre-audits" will assist in ensuring your practice would survive an insurance audit, thus avoiding a severe financial penalty. Consistently, most practice owners say they are sure their exam documentation is compliant and want our pre-audit just for "peace of mind." Occasionally, practices admit their documentation is non-compliant. Unfortunately, we find most practices are non-compliant! If audited by any of the insurance companies they would have been assessed significant penalties.

 

Reasons for Negative Audit Findings

As a result of our pre-audits and helping practices that have been hit with an insurance audit, we see the most common reasons for a negative insurance audit.

 

For paper exams the most common reason is poor handwriting. Most doctors who have paper records do not fully comprehend if the auditor cannot read the documentation you will fail an audit. The auditors will not take your word for what your records have.

Another important observation is that (except for poor handwriting) there are more compliance issues with EHR systems than with paper records. There are two primary reasons.

One major and common problem is that a printed report does not contain all the information the doctor has recorded in the EHR system. Insurance auditors rely on print outs of exam documentation. When the auditors review printouts that are missing exam documentation, depending on the amount of missing information, this will result in severe negative findings only because the EHR did not print the report correctly! Even if you get this reversed, it will cost you time and money for the appeal process.

Make sure your printouts contain all of the information in your exam record. If not contact your EHR vendor immediately to have it corrected. Do not wait until you receive a request for records or when an auditor shows up at your office!

 

Another problem is the usage of non-compliant templates. In most, but not all, cases the templates supplied by the EHR vendor has most of the required information to pass an audit. One problem that arises is when the practice changes the templates to make it look more like their paper charts. Unfortunately, as a consequence of these template changes, required
information is frequently eliminated. This results in noncompliant exam documentation and failed audits! We also find cases where the default templates supplied by the EHR vendors are not compliant.

 

By far the most common problem for Medical Exam documentation is missing or incomplete patient history, Review of Systems and History of Present Illness (Chief Complaint). There are specific minimum requirements for each of these. Most EHR systems do not verify the minimum amount has been entered. This results in finalizing of non-compliant exam documentation!

 

Top 10 Reasons for Negative Audit Penalties

  1. Missing or incomplete HPI / Chief Complaint
  2. Cloned Records – EMR Systems
  3. Missing or incomplete Interpretation and Reports
  4. Paper Records – Illegible records
  5. No documentation “Initiation of Diagnosis Treatment”
  6. Insufficient Patient History (PSFH)
  7. Insufficient Review of Systems (ROS)
  8. Insufficient Exam Elements
  9. Diagnosis Inappropriate or not Supporting Exam Level
  10. Medical Decision Making not supporting Exam Level

 

Take Audits Very Seriously We still hear from doctors where they do not believe audits are as common and serious as they are. A doctor that had been in one of my lectures and thought I was exaggerating. Later he was audited and hit with a fine of over $100,000! He said he wished he believed me.

 

Please take this seriously. I have heard from too many doctors trying to figure out how to survive a negative audit where they have been hit with high penalties.

 

For more information on how to avoid a negative insurance audit, contact Nteon Practice Consultants.

Make sure your printouts contain all of the information in your exam record. If not contact your EHR vendor immediately to have it corrected. Do not wait until you receive a request for records or when an auditor shows up at your office!

 

Another problem is the usage of non-compliant templates. In most, but not all, cases the templates supplied by the EHR vendor has most of the required information to pass an audit. One problem that arises is when the practice changes the templates to make it look more like their paper charts. Unfortunately, as a consequence of these template changes, required
information is frequently eliminated. This results in noncompliant exam documentation and failed audits! We also find cases where the default templates supplied by the EHR vendors are not compliant.

 

By far the most common problem for Medical Exam documentation is missing or incomplete patient history, Review of Systems and History of Present Illness (Chief Complaint). There are specific minimum requirements for each of these. Most EHR systems do not verify the minimum amount has been entered. This results in finalizing of non-compliant exam documentation!